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Question: in your own wordsaandnbspprovide a brief explanation for each of...

Question details

In your own words;

a) Provide a brief explanation for each of the 4 filing systems, i.e. how each system works.
b) List the types of information that a receptionist may be charge of filing.

 

Filing System

Description

File by Date

Filing by date when the file was first created under the new client for example 

23/03/2019 was his first appointment at the organisationP

File by Topic

Files are usually stored under topic or subject of the content or heading 

for example, having a client folder but storing them in the company file where you know that your client is currently employed at and it’s easier to refer to it. P

File by Number

Filing by numbers is commonly used for checks and other records that have a unique number assigned to each documents or clients in an organisation P

File by Alphabet

Filing by Alphabet means that the file name starts with the first alphabet of the client's name or sir name so that it is easy for the user to see and search up filesP

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