Question: pspgen021 contribute to conflict management task 1 conflict resolution written...
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Sarah and Michelle work at Piccadilly Primary School. They are both in administration and work in the front office. Sarah has been working for the school for four years and Michelle has only worked there for the last four months.
Up until now, Michelle has been given less work and responsibilities and Sarah has had to do a lot more to ensure everything gets done. Sarah is becoming more and more frustrated and is now feeling overwhelmed. She believes that Michelle has been there long enough to take on more responsibilities. Michelle never uses one of the software programs available and always gets Sarah to complete the work that requires the use of the software and often avoids talking to customers with limited English skills.
Sarah is beginning to take her frustrations out on Michelle and begins to use sarcasm when she communicates with her and keeps rolling her eyes at Michelle whenever Michelle refuses to do something. Michelle is responding back by giving Sarah the ‘silent treatment’ and ignoring her.
Sarah would like to become Office Manager one day and decides this conflict needs to be resolved before it escalates to the next level. She is coming home stressed and is beginning to get anxious going to work.
She decides to approach Michelle and aims for a win-win resolution to this conflict.
1) List three (3) things that may indicate there is potential for conflict
1. Sarah feeling inequality in the workload between herself and Michelle
2. Sarah using sarcasm on Michelle
3. Michelle responding with silent treatment
2) Analyse the ‘stage’ that the conflict is in. What is the name of this ‘stage’? This answer requires at least 100 -200 words. (Refer to resource ‘Stages of Conflict’)
Effective strategies at this level of conflict escalation include one or more of the parties involved clarifying what might be happening. It can be useful to ask questions such as “When you said that, what did you mean?” or any question which can shed light on the nature of the problem. The focus here is on clearing up any confusion around the issue. If the issues are in fact clear and are not in any way confused, at least the extent of the problem is understood. At this stage it may be appropriate to apologise for any personal contribution you may have made to the problem and then close the matter.
3) Imagine that you are Sarah and that you do not want this conflict to escalate. List and describe two techniques you could use to ‘diffuse’ the situation. Refer to resource (‘Conflict and what to do with it’) I would go and talk to my manager or supervisor and explain to them what is happening and work together to resolve the issue. I would also speak with my co-worker and talk in the I statements and explain to her how I am feeling and how we can resolve the issue.
4) If you were Sarah, and in this situation, how would you feel? What would you do? I would feel overwhelmed and stress. I would like to have Michelle assisting me where she can.
5) After listening to Michelle’s point of view, Sarah discovers that Michelle is quite insecure about her job and feels she has not been trained properly, especially in regards to the Software program. She is also uncomfortable speaking to parents with limited English skills because she feels embarrassed that she has to ask them to repeat what they are saying all the time.
List two (2) specific non-verbal communication techniques that Sarah can use to show Michelle that she is actively listening to her point of view.
List two things Sarah could say to Michelle to describe how she feels about the situation? Use the assertive techniques found in the Education Specialist student resource page 83)
1. open body language and posture not having you arms crossed nod occasionally.
1. I feel overwhelmed that it is only me doing the software. I like it if I can have some help.
2. Your gestures.
2. I feel very anxious between the two of us I would like to sort it out between us.
6) List and describe one communication barrier that may have allowed this situation to arise. One communication barrier could be the silent treatment this could arise and make the workplace unsteady and lead to mistakes and also it won’t be a good reputation if there is no communication going on between the two co workers
7) List and describe one appropriate communication technique Sarah and Michelle could use to aim for a ‘win-win’ resolution. Refer to resource (‘Conflict and what to do with it’) They could listen to each other point of view and try and work out the conflict together to make working with each other easier and enjoyable and also to relive the stress.
8) Describe why we should consider social and cultural differences when communicating with others. Refer to resource (‘Communication across cultures’) sometimes they might take things as an offence due to their culture. Consider physical and human distancing, learn about different cultures and values, take your time and develop empathy.
Sarah and Michelle have agreed to compromise and have decided that Michelle will require further training. Sarah has decided to ask for extra time to help Michelle learn the software program but she will need to be paid more or given time off in lieu.
9) Who would they need to speak to in order to proceed with the agreed strategy/solution? You would need to speak to your supervisor and manager to get their approval.
10) Describe what the office manager could do to monitor (check) the progress of the agreed strategies/solution and check if the employees are managing the conflict? The office manager could have a regular meeting set during the week for him to a check-up to see how everything is going. Go up to them and ask them how things going. Watch them.
Sarah and Michelle feel a lot better about the situation however, there are still a couple of things they cannot agree to.
11) If Sarah and Michelle cannot reach an agreement on the above matter, list and describe a further strategy they could use in order to have this conflict resolved? They could go to the supervisor or manager for assistance and strategies in resolving the conflict
12) This situation is a typical ‘trigger’ for conflict in the workplace. List two other triggers that may cause workplace conflict.
E.g. Unfair workload
E.g. Poor Communication
E.g. Lack of plaining
E.g. Poor Selection
13) Outline a ‘typical’ process that schools could follow when dealing with conflict at work.
Step 1: Bring both parties together
Step 2: Lay down ground rules
Step 3: Identify the problem/issues
Step 4: Understanding Both Sides
Step 5: Move Forward
Step 6: Review